A Planning Timeline for Event Printing
A printing booth only looks effortless because the planning happened weeks earlier. Here's a simple timeline that keeps your event on track without last-minute scrambles.
Three to four weeks out: book and scope
This is the ideal window to lock in a local Southern California date, and earlier for nationwide travel or large crowds. Share your event type, city, run time, and a rough headcount so the crew and stations can be reserved and right-sized. The sooner this happens, the more likely your exact date is available.
Two weeks out: lock artwork and products
Finalize the designs and the garment mix now. Approving artwork early leaves time to proof it, build the design menu guests will choose from, and source the right blanks in the right sizes — whether that's Bella+Canvas tees, hoodies, or Richardson caps. Rushed artwork is the most common cause of a bumpy booth.
One week out: confirm counts and logistics
Tighten the guest estimate and confirm the practical details: available space, power, load-in timing, and venue rules. A firmer headcount lets us set the right number of stations and blank quantities so you neither run short nor overbuy. This is also when we align on the setup and teardown schedule.
Event day: we handle the rest
Our crew arrives early to stage presses, sort blanks, and batch transfers before doors open, runs the line through the event, and breaks down its own gear at the end. With the planning done, the day itself is the easy part — you host, and guests walk away wearing the merch. Give us a date and we'll start the timeline with you.